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Question about users, groups, departments and notifications

 
  • Started 2 years ago by cwatkins
  • 7 posts in this topic
  • Latest reply from pelican104
  1. User has not uploaded an avatar

    cwatkins

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    I'm bringing this from the old forum since we were just getting started. My original post is as follows:

    This is a noobish question from a noob, but I'm stumped and searching has turned up zilch.
    Here is my problem:
    The members are getting notices for tickets that aren't appropriate.

    Here's why I say that:
    The default text of the notifications that staff members get when a ticket is created say "A new ticket has been created in your department. Below are the ticket details."
    Also in member's settings there are options to receive "New Tickets in My Departments (Applies to Staff Only)" and New Replies in My Departments (Applies to Staff Only).

    Now, what ties a person to a department? In the members settings I can place members into a group, not a department. In the group management I can grant permissions on departments. The same for the Dept. Management. But none of these seem to affect what notices go to whom.

    What am I missing here? Any explanation will be much appreciated.
    Kudos to the devs for a really first class app! (one I hope we'll be implementing soon)

    Posted 2 years ago #
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    cwatkins

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    DJ's reply:
    "The group that a member is apart of ties them to the department. If their group has access to a department, they will receive notifications for their department."

    If found this not to be true. In my test I created a new group and a new department. Only the new group has permissions in the new department. Two people belong to the group, one to submit a ticket and one to address it. I'd expect that when User A submits a ticket, User B will get notified, and this is true. But members of the default "Staff" group also get notified even though that group has no permissions in the new department.

    Anyone else see this?

    Posted 2 years ago #
  3. User has not uploaded an avatar

    cwatkins

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    Another thing: For a member to submit a ticket and a staff member to receive a notification they both need permissions in the same department. So how does it notify staff members, but not regular members? or does it? I'm really turned around on this.

    I'm beginning to think that the default "Staff" group get's everything regardless of department, and the default "members" group doesn't get any notifications. That makes sense to me.

    Posted 2 years ago #
  4. Staff should only receive notifications for tickets in their departments (ones they have access too). Members will only receive notifications on their own tickets, regardless of the department it is in.

    Posted 2 years ago #
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    ajayanty

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    It surely works i have running on my current system.
    Thanks to DJ.
    --AJ

    Posted 2 years ago #
  6. User has not uploaded an avatar

    cwatkins

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    Thanks DJ and AJ for your feedback. I'm stumped. Everything works exactly as you say except in the case of the default "Staff" group. We've decided that custom groups that reflect our department structure are the way to go so we've moved on with that. If I figure out what I'm missing I'll post it up.

    -Chris

    Posted 2 years ago #
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    pelican104

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    I am also stumped by this.

    I have a load of members, i have assigned three of them to a custom group, i have assigned that group to have access to five departments.

    When a ticket is submitted in one of those departments I was expecting an email to get sent to all three memebers of the group but this does not happen. What have I missed?

    Posted 2 years ago #

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